Benefit Effort Example
Problem Statement
|
Solution |
Description |
Benefits |
Efforts |
|
1 |
Automation of user input |
8 |
8 |
|
2 |
Double check user input by manager |
5 |
3 |
|
3 |
Poka-yoke of input field settings |
6 |
5 |
|
4 |
Training for end users |
3 |
4 |
|
5 |
Use manual forms to collect inputs |
2 |
5 |
How to perform analysis
- Click on the Sigma Magic button on the Excel toolbar.
- Click on the New button to create a new project.
- Click on the Tool Wizard to add the analysis template.
- Click on Project and then Benefit Effort.
Labels:
- Add a title for the chart.
- Label the X-axis and Y-axis appropriately.
Appearance:
- Adjust colors, font sizes, or other visual elements as needed.
- Enable/disable gridlines or background shading.
Interpreting Results
High Benefit, Low Effort - "Quick Wins": The "Automation of user input" initiative falls squarely in the top-right (green) zone. This indicates it offers the highest benefit with relatively low effort. These are your "quick wins"—projects you should prioritize as they deliver significant impact without requiring extensive resources.
High Benefit, High Effort - "Major Projects": "Double check user input by manager" and "Poka yoke of input field settings" fall into the yellow zone. These promise high benefit but require significant effort. They are likely worth pursuing, but require careful planning and resource allocation due to the higher investment.
Low Benefit, Low Effort - "Fill-ins": The "Training for end users" initiative falls into the lower-left (light yellow) area. These are low-effort, low-benefit projects. They might be worth doing if resources are readily available, but shouldn't be prioritized over higher-impact initiatives.
Low Benefit, High Effort - "Avoid": "Use manual forms to collect inputs" sits in the bottom-right (red) zone. These are low-benefit, high-effort tasks and should be avoided if possible. They consume resources without delivering much value.
Priority Implications: The "Priority" column in your table generally aligns with the plot. Initiatives in the green zone (like "Automation") have the highest priority (1). Yellow zone projects have medium priority (2 and 3), and red zone projects have the lowest priority (4).
Strategic Recommendations:
- Focus on Quick Wins: Immediately pursue the "Automation of user input" project to gain rapid improvement.
- Plan Major Projects Carefully: For the high-benefit, high-effort projects ("Double check user input" and "Poka yoke"), conduct detailed planning, secure necessary resources, and break them into manageable phases.
- Defer or Re-evaluate Low-Impact Tasks: Reconsider "Training for end users" and potentially defer it unless absolutely necessary. Strongly consider eliminating "Use manual forms" unless there are compelling reasons to keep it.
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